Details for BID NO. 21.164


Published in the Tulsa World, Tulsa County, Oklahoma, June 8 & 15, 2021

NOTICE AND INVITATION TO BIDDERS CONTRACT NO. 2117100 QUESTCDN PROJECT NO. 7834977 BID NO. 21.164 Notice is hereby given that the City of Broken Arrow, Oklahoma is accepting Bids on the following Work: CITY HALL LANDSCAPE/LIGHTING PARKING IMPROVEMENTS: Located at Broken Arrow City Hall, 220 S. 1st Street, Broken Arrow, OK 74012. The project includes improvements to the south parking lot of the City Hall building. Improvements will include brick and mortar seat wall with a cast stone top, lighting, landscaping with irrigation, and sidewalks. Contract time for the project shall be Seventy-five (75) calendar days. There will be an optional pre bid meeting on June 17, 2021 from 10:00-10:30 AM. This meeting will be held virtually. The link for the pre bid meeting can be found by opening the link below, then opening up the correct project under "Current Bid Opportunities": Contract No: 2117100 Complete digital project documents are available at or by "control clicking" on the following link: Broken Arrow, City of - Projects and/or A contractor may view the project documents at no cost prior to becoming a Planholder. Input the QuestCDN project number 7834977 on the website's projects search page to download the digital project documents for $15. Contact QuestCDN Customer Support at 952-233-1632 or for assistance in membership registration, downloading digital project information and vBid online bid submittal questions. Project bid documents must be downloaded from QuestCDN which will add your company to the Planholder List and allow access to vBid online bidding for the submittal of your bid (which is required for this project). Bidders will be charged a fee of $30 to submit a bid electronically. FOR THIS PROJECT, BIDS WILL ONLY BE RECEIVED AND ACCEPTED VIA THE ONLINE ELECTRONIC BID SERVICE THROUGH QUESTCDN.COM. All required affidavits and Proposal Guarantees MUST be submitted through with bid documents. Only bids submitted as required above by 1:45 p.m. on the date of the bid opening will be considered. Sworn statement of the Bidder's assets and liabilities, technical qualifications and performance in the form of the latest annual report and financial statement are not required to be submitted with the Bidder's Proposal, but City of Broken Arrow may require such statements prior to award of the construction contract. The References, using the forms found in Section II Proposal Documents, must be submitted with the bid and include, as a minimum, the information required herein. Failure to submit the information required in these documents may result in the City of Broken Arrow considering the Bid non-responsive and result in rejection of the Bid by the City of Broken Arrow. Bidders may be required to provide supplemental information if requested by the City of Broken Arrow to clarify, enhance or supplement the information provided in the References. The apparent successful Bidder shall, within two (2) days after Bid opening, submit to the City of Broken Arrow a list of the Suppliers, individuals or entities proposed for the following portions of the Work: granite installation and all appurtenances, excavation and grading. Such list shall be accompanied by References, using the forms found in Section II Proposal Documents, with pertinent information regarding similar projects and other evidence of qualification and experience for each such Subcontractor, Supplier, or other individual or entity. If the City of Broken Arrow or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, the City of Broken Arrow may, before the Notice of Award is given, request apparent successful Bidder to submit an acceptable substitute, within one (1) day of notification. If apparent Successful Bidder declines to make any such substitution, the City of Broken Arrow may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or other individuals or entities. In such event, the next lowest Bidder shall, within two (2) days after requested by the City of Broken Arrow, submit to the City of Broken Arrow the above required list of the Subcontractors, Suppliers, and other individuals or entities. In evaluating whether a Bidder is responsible, City of Broken Arrow will consider the qualifications and experience of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided above. As a Proposal Guarantee, a certified check, cashier's check, bid bond or irrevocable letter of credit issued by an insured financial institution as required by law must accompany each Proposal for an amount equal to five percent (5%) of the total Bid made payable, without reserve, to the City of Broken Arrow. The successful Bidder must, within ten (10) days after receiving notice of award, furnish a Performance Bond, Statutory Bond and Maintenance Bond in the forms prescribed by City of Broken Arrow in the amounts equal to the Contract price. BIDS WILL BE OPENED publicly at 2:00 p.m. on June 29, 2021, at or by "control clicking" on the following link: Virtual bid openings

Broken Arrow, OK. Due to social distancing requirements of the COVID-19 health crisis, bidders and other members of the public may attend and view the bid opening only through the following online access: or by "control clicking" on the following link: Virtual bid openings

Broken Arrow, OK. The bid opening will be live-streamed and recorded. The acceptance and award of this Bid will be considered by the Broken Arrow City Council. The City of Broken Arrow reserves the right to reject any or all Bids. Project will be awarded to the responsible Bidder with the lowest base bid or lowest combined base and additive alternate bids, if any, which is most advantageous to City of Broken Arrow. Applicable additive alternates, if any, will be determined at the City of Broken Arrow's discretion. The lowest responsible Bidder will be notified within ten (10) working days of the Bid opening as to when this Public Construction Contract will be placed on the Broken Arrow City Council Agenda for consideration. /s/ Ethan J.L. Edwards Ethan J.L. Edwards, P.E. Director of Engineering and Construction Advertise: June 8, 2021 June 15, 2021